Patron data maintenance policy

[jdessino]

I see a conflict in the External Patron Account Lifecycle. The narrative immediately under B. says" External Account Types (Staff and Student) will be deleted from Alma one year after the record expires, . . . The last bullet, however, says that Faculty and Staff patron accounts are reviewed at the end of each spring and fall term, and deleted if the employee is no longer with the college.

So, are faculty and staff records being deleted 1 year after expiration or immediately if no longer employed? If the latter, how are you planning to determine 'no longer employed?'

Plus, if the latter, I have a concern primarily for adjunct faculty records. Adjuncts don't necessarily teach every semester. Even those who generally do teach in both spring and fall may not teach during the summer. Plus, sometimes don't know until classes start if their classes will make or if they will have to give up a class to a full time faculty member whose class didn't make. If the record is deleted at the end of the semester, we will have to manually add them in as community patrons and ensure that we include their EmplID so that they don't end up with duplicate patron records. At a minimum, why not wait until the record has expired? Plus, what is the rationale for leaving expired students in Alma for a year but not even waiting until the record expires for faculty and staff?