https://libforum.vccs.edu/forum/ Sun, 01 Nov 2026 09:54:20 +0000 MyBB https://libforum.vccs.edu/forum/thread-3555.html Wed, 21 Oct 2020 16:17:09 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3555.html In case you have not seen this guide, the VCCS Strategic Plan 2027 Task Force details and charge are now available.

The Task Force invites the libraries to choose a date for our own Focus Group, facilitated by the Task Force, to examine the question: How do libraries help eliminate outcome gaps for our students? This would be a one-hour commitment and is open to all library staff that provide support to students; I encourage everyone to participate.

Please use this poll to indicate which days/times could work for you.
-Tara]]> In case you have not seen this guide, the VCCS Strategic Plan 2027 Task Force details and charge are now available.

The Task Force invites the libraries to choose a date for our own Focus Group, facilitated by the Task Force, to examine the question: How do libraries help eliminate outcome gaps for our students? This would be a one-hour commitment and is open to all library staff that provide support to students; I encourage everyone to participate.

Please use this poll to indicate which days/times could work for you.
-Tara]]> https://libforum.vccs.edu/forum/thread-3490.html Mon, 29 Jun 2020 18:27:47 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3490.html As of Summer 2020, Julie Combs will move into Dale Dulaney’s seat on the Chancellor's COVID19 Task Force, which has been renamed the VCCS Beyond the Pandemic /Strategic Plan Task Force. In addition to serving as a member, she will curate resources for the task force. Many thanks to Dale for representing the libraries during Spring 2020! Julie's contact information is:

Julie Combs, Emerging Technologies Librarian
NVCC - Loudoun Campus Library
jcombs@nvcc.edu

-Tara]]> As of Summer 2020, Julie Combs will move into Dale Dulaney’s seat on the Chancellor's COVID19 Task Force, which has been renamed the VCCS Beyond the Pandemic /Strategic Plan Task Force. In addition to serving as a member, she will curate resources for the task force. Many thanks to Dale for representing the libraries during Spring 2020! Julie's contact information is:

Julie Combs, Emerging Technologies Librarian
NVCC - Loudoun Campus Library
jcombs@nvcc.edu

-Tara]]> https://libforum.vccs.edu/forum/thread-3470.html Wed, 03 Jun 2020 15:28:11 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3470.html
  Camp Library and COVID-19.docx (Size: 22.98 KB / Downloads: 13) ]]>
  Camp Library and COVID-19.docx (Size: 22.98 KB / Downloads: 13) ]]> https://libforum.vccs.edu/forum/thread-3469.html Wed, 03 Jun 2020 15:22:16 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3469.html
  Longwood-Library Re-opening Plan.docx (Size: 15.7 KB / Downloads: 6)

  Longwood-Procedures_ Front-Door Pickup.docx (Size: 14.28 KB / Downloads: 4)

  Longwood-Procedures_ Handling Returned Items.docx (Size: 20.16 KB / Downloads: 3) ]]>
  Longwood-Library Re-opening Plan.docx (Size: 15.7 KB / Downloads: 6)

  Longwood-Procedures_ Front-Door Pickup.docx (Size: 14.28 KB / Downloads: 4)

  Longwood-Procedures_ Handling Returned Items.docx (Size: 20.16 KB / Downloads: 3) ]]> https://libforum.vccs.edu/forum/thread-3468.html Wed, 03 Jun 2020 15:08:47 +0000 ssherry]]> https://libforum.vccs.edu/forum/thread-3468.html
See below JTCC's draft for cleaning and disinfection protocols. We use this as our guide for returned materials and space disinfection.

This was built by Grace Chafin, a member of Team Tyler Libraries. Feel free to use it as a inspiration for your own policies and protocols.

Live document here: https://drive.google.com/file/d/19zR0_mWHqcmULbSGV-m6j9kRpzzqRlja/view?usp=sharing 

Suzanne

---

John Tyler Community College Libraries
Cleaning and Disinfection Protocols: SARS-CoV-2

---

Disclaimer
The library is not a controlled space and cannot be cleaned and treated to the sterile standard of a healthcare facility or laboratory. By performing these cleaning practices, one should not be held liable for the transmission of SARS-CoV-2. These protocols do not replace the safety of social distancing. Personal protective equipment and cleaning cannot and will not always protect from spread of SARS-CoV-2 fomites. While these actions may assist in prevention, they do not guarantee safety for library users or employees.
Cleaning - The act of removing germs, but not killing them or rendering them non transmissible. This may reduce the risk of spread by lowering numbers of infectious agents (CDC, 2020a, Section 2).
Disinfecting - Disinfecting requires an EPA-approved disinfectant (Centers for Disease Control [CDC], 2020b, p. 2).
Personal Protective Equipment [PPE]
Whenever cleaning or disinfecting an object or surface that may be contaminated, it is necessary to wear gloves. These should be discarded after use, and hands should be washed immediately (CDC, 2020a, Section 5).
Masks are only effective when worn properly. Follow these steps from the World Health Organization [WHO] to maintain safe use:
●       Before putting on a mask, clean hands with alcohol-based hand rub or soap and water.
●       Cover mouth and nose with mask and make sure there are no gaps between your face and the mask.
●       Avoid touching the mask while using it; if you do, clean your hands with alcohol-based hand rub or soap and water.
●       Replace the mask with a new one as soon as it is damp and do not re-use single-use masks.
●       To remove the mask: remove it from behind (do not touch the front of mask); discard immediately in a closed bin; clean hands with alcohol-based hand rub or soap and water (WHO, 2020, Section 3).
 
Gloves and gowns are recommended for all cleaning tasks by the CDC where infected persons may be present (2020c, Section 8).
When gowns cannot be worn, long sleeves are recommended.
 
Cleaning Agents
In the absence of an EPA approved disinfectant, 1/3 of a cup of bleach mixed thoroughly in one gallon of water may be substituted. Additionally, 70% alcohol solutions such as isopropanol will adequately disinfect a surface (CDC, 2020b, p.3; Kampf, 2018). Towels and tissues will need to be readily available for use with these disinfectants.

EPA List N approved disinfectants are the only products approved to be able to disinfect hard, non-porous surfaces that may contain viral fomites.
Soft, porous surfaces and paper products can only be sufficiently disinfected by isolation over time or machine washing.

*Do not use canned air. When utilizing spray cleaner, dispense onto tissue or paper towel before wiping down a surface (instead of spraying surface directly) *

Hard (Non-Porous) Surfaces
●       Door handles
●       Light switches
●       Telephones
●       Tables/counter tops
●       Plastic chairs
●       Shelving/stacks
●       Face shields
Soft (Porous) Surfaces
●       Clothing
●       Cloth covers
●       Cushions
●       Chairs
 
Electronics
●       Keyboards
●       Desktops
●       Laptops
●       Calculators
●       Tablets
●       Cell phones
Other Items
●       Books
●       Paper materials
●       Mail
●       Magazines
 
Book Drop
Equipment:
●       Mask
●       Gloves
●       Disinfecting Agent (wipe or hand sanitizer)
●       Cart
●       2 Boxes lined with plastic bags – you may label these “Paper” and “Plastic” as appropriate
1) Wash hands, put on mask (and face shield and gown?) and appropriately sized gloves according to PPE protocol. *Do not touch your face or mask until you have completed all steps*
2) Take cart with lined boxes to book drop, open with key, place key on top shelf of cart next to boxes
3) Remove items and place them in boxes based on material type. Plastic covered items should be placed in one box, paper items should be placed in the other.
4) Close plastic bag around items within respective boxes
5) Disinfect gloved hands
6) Lock book drop with key
7) Bring cart to library, disinfect gloves again
8) Remove bags from boxes and place in appropriate quarantine location (Midlo – Computer Lab, Chester - Computer Lab), label with sticky note detailing “Item Type,” “Date and Time,” and personal initials
9) Wipe down cart top shelves and return to storage place, disinfect glasses/face shield if applicable remove and dispose of gloves
10) Wash hands and wrists according to handwashing protocol
 
Returned Materials
Equipment:
●       Mask
●       Gloves
●       Disinfecting Agent (wipe or hand sanitizer)
●       Cart
●       Boxes lined with plastic bag
1) Direct patron to place their return item into the appropriate labeled and plastic bag lined box on cart (books, electronics, etc.)
2) When box is 50% or more full (or end of day?), wash hands, put on gloves and face mask
3) Cinch bag closed around contaminated items
4) Place bag with items in quarantine room
5) Disinfect gloves
5) Label with sticky note detailing “Item Type,” “Date and Time,” and initials
6) Replace bag in box for further use

---

Item Check Out (in person)
1) Patron will provide name, student number, or MyTyler username from 6 feet away
2) Patron will read barcode to staff member
3) Item will be checked out to patron in Alma
(Gate should be unplugged to prevent beeping at sensitized books)

---

Item Check Out (curbside pick-up)
1) Patron can request titles through Primo, on the phone, or by email
2) Staff will place “hold” for the items requested by user in Alma on their account (unless it can be pulled immediately)
3) Available items will be pulled by a library staff member wearing appropriate PPE
4) Patron will call upon arrival to pick up loop, and staff member will ask for their identification and check out the materials to the patron in Alma. Staff member will also ask for vehicle description, and ask that they kindly pop the trunk for their books to be delivered
5) Staff member wearing appropriate PPE will bring items to car and place in trunk
6) Once back in the library, sterilize gloves OR (if removing PPE) sterilize gloves, remove face mask, and dispose of gloves. Wash hands and wrists.

Cleaning and Disinfecting a Computer
Equipment:
●       Mask
●       Gloves
●       Disinfecting Agent
●       Paper towels or disposable wipes
1) Wash hands, put on mask and appropriately sized gloves according to PPE protocol
2) Switch out keyboards and mice? Wipe down desk
 
References
Centers for Disease Control and Prevention. (2020a, March 28). Detailed Disinfection Guidance: Interim recommendations for U.S. households with suspected or confirmed coronavirus disease 2019. Retrieved May , 2020 from https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cleaning-disinfection.html
Centers for Disease Control and Prevention. (2020b, April 28). Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes. Retrieved May 7, 2020 from https://www.cdc.gov/coronavirus/2019-ncov/community/pdf/Reopening_America_Guidance.pdf
Centers for Disease Control and Prevention. (2020c, April 14). Cleaning and Disinfecting Your Facility: Everyday steps, steps when someone is sick, and considerations for employers. Retrieved May 7, 2020 from https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
Kampf, G. (2018). Efficacy of ethanol against viruses in hand disinfection. The Journal of hospital infection, 98(4), 331–338. https://doi.org/10.1016/j.jhin.2017.08.025
World Health Organization. Coronavirus Disease (COVID-19) Advice for the Public: When and how to use masks. Retrieved April 7, 2020, from https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public/when-and-how-to-use-masks]]>
See below JTCC's draft for cleaning and disinfection protocols. We use this as our guide for returned materials and space disinfection.

This was built by Grace Chafin, a member of Team Tyler Libraries. Feel free to use it as a inspiration for your own policies and protocols.

Live document here: https://drive.google.com/file/d/19zR0_mWHqcmULbSGV-m6j9kRpzzqRlja/view?usp=sharing 

Suzanne

---

John Tyler Community College Libraries
Cleaning and Disinfection Protocols: SARS-CoV-2

---

Disclaimer
The library is not a controlled space and cannot be cleaned and treated to the sterile standard of a healthcare facility or laboratory. By performing these cleaning practices, one should not be held liable for the transmission of SARS-CoV-2. These protocols do not replace the safety of social distancing. Personal protective equipment and cleaning cannot and will not always protect from spread of SARS-CoV-2 fomites. While these actions may assist in prevention, they do not guarantee safety for library users or employees.
Cleaning - The act of removing germs, but not killing them or rendering them non transmissible. This may reduce the risk of spread by lowering numbers of infectious agents (CDC, 2020a, Section 2).
Disinfecting - Disinfecting requires an EPA-approved disinfectant (Centers for Disease Control [CDC], 2020b, p. 2).
Personal Protective Equipment [PPE]
Whenever cleaning or disinfecting an object or surface that may be contaminated, it is necessary to wear gloves. These should be discarded after use, and hands should be washed immediately (CDC, 2020a, Section 5).
Masks are only effective when worn properly. Follow these steps from the World Health Organization [WHO] to maintain safe use:
●       Before putting on a mask, clean hands with alcohol-based hand rub or soap and water.
●       Cover mouth and nose with mask and make sure there are no gaps between your face and the mask.
●       Avoid touching the mask while using it; if you do, clean your hands with alcohol-based hand rub or soap and water.
●       Replace the mask with a new one as soon as it is damp and do not re-use single-use masks.
●       To remove the mask: remove it from behind (do not touch the front of mask); discard immediately in a closed bin; clean hands with alcohol-based hand rub or soap and water (WHO, 2020, Section 3).
 
Gloves and gowns are recommended for all cleaning tasks by the CDC where infected persons may be present (2020c, Section 8).
When gowns cannot be worn, long sleeves are recommended.
 
Cleaning Agents
In the absence of an EPA approved disinfectant, 1/3 of a cup of bleach mixed thoroughly in one gallon of water may be substituted. Additionally, 70% alcohol solutions such as isopropanol will adequately disinfect a surface (CDC, 2020b, p.3; Kampf, 2018). Towels and tissues will need to be readily available for use with these disinfectants.

EPA List N approved disinfectants are the only products approved to be able to disinfect hard, non-porous surfaces that may contain viral fomites.
Soft, porous surfaces and paper products can only be sufficiently disinfected by isolation over time or machine washing.

*Do not use canned air. When utilizing spray cleaner, dispense onto tissue or paper towel before wiping down a surface (instead of spraying surface directly) *

Hard (Non-Porous) Surfaces
●       Door handles
●       Light switches
●       Telephones
●       Tables/counter tops
●       Plastic chairs
●       Shelving/stacks
●       Face shields
Soft (Porous) Surfaces
●       Clothing
●       Cloth covers
●       Cushions
●       Chairs
 
Electronics
●       Keyboards
●       Desktops
●       Laptops
●       Calculators
●       Tablets
●       Cell phones
Other Items
●       Books
●       Paper materials
●       Mail
●       Magazines
 
Book Drop
Equipment:
●       Mask
●       Gloves
●       Disinfecting Agent (wipe or hand sanitizer)
●       Cart
●       2 Boxes lined with plastic bags – you may label these “Paper” and “Plastic” as appropriate
1) Wash hands, put on mask (and face shield and gown?) and appropriately sized gloves according to PPE protocol. *Do not touch your face or mask until you have completed all steps*
2) Take cart with lined boxes to book drop, open with key, place key on top shelf of cart next to boxes
3) Remove items and place them in boxes based on material type. Plastic covered items should be placed in one box, paper items should be placed in the other.
4) Close plastic bag around items within respective boxes
5) Disinfect gloved hands
6) Lock book drop with key
7) Bring cart to library, disinfect gloves again
8) Remove bags from boxes and place in appropriate quarantine location (Midlo – Computer Lab, Chester - Computer Lab), label with sticky note detailing “Item Type,” “Date and Time,” and personal initials
9) Wipe down cart top shelves and return to storage place, disinfect glasses/face shield if applicable remove and dispose of gloves
10) Wash hands and wrists according to handwashing protocol
 
Returned Materials
Equipment:
●       Mask
●       Gloves
●       Disinfecting Agent (wipe or hand sanitizer)
●       Cart
●       Boxes lined with plastic bag
1) Direct patron to place their return item into the appropriate labeled and plastic bag lined box on cart (books, electronics, etc.)
2) When box is 50% or more full (or end of day?), wash hands, put on gloves and face mask
3) Cinch bag closed around contaminated items
4) Place bag with items in quarantine room
5) Disinfect gloves
5) Label with sticky note detailing “Item Type,” “Date and Time,” and initials
6) Replace bag in box for further use

---

Item Check Out (in person)
1) Patron will provide name, student number, or MyTyler username from 6 feet away
2) Patron will read barcode to staff member
3) Item will be checked out to patron in Alma
(Gate should be unplugged to prevent beeping at sensitized books)

---

Item Check Out (curbside pick-up)
1) Patron can request titles through Primo, on the phone, or by email
2) Staff will place “hold” for the items requested by user in Alma on their account (unless it can be pulled immediately)
3) Available items will be pulled by a library staff member wearing appropriate PPE
4) Patron will call upon arrival to pick up loop, and staff member will ask for their identification and check out the materials to the patron in Alma. Staff member will also ask for vehicle description, and ask that they kindly pop the trunk for their books to be delivered
5) Staff member wearing appropriate PPE will bring items to car and place in trunk
6) Once back in the library, sterilize gloves OR (if removing PPE) sterilize gloves, remove face mask, and dispose of gloves. Wash hands and wrists.

Cleaning and Disinfecting a Computer
Equipment:
●       Mask
●       Gloves
●       Disinfecting Agent
●       Paper towels or disposable wipes
1) Wash hands, put on mask and appropriately sized gloves according to PPE protocol
2) Switch out keyboards and mice? Wipe down desk
 
References
Centers for Disease Control and Prevention. (2020a, March 28). Detailed Disinfection Guidance: Interim recommendations for U.S. households with suspected or confirmed coronavirus disease 2019. Retrieved May , 2020 from https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cleaning-disinfection.html
Centers for Disease Control and Prevention. (2020b, April 28). Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes. Retrieved May 7, 2020 from https://www.cdc.gov/coronavirus/2019-ncov/community/pdf/Reopening_America_Guidance.pdf
Centers for Disease Control and Prevention. (2020c, April 14). Cleaning and Disinfecting Your Facility: Everyday steps, steps when someone is sick, and considerations for employers. Retrieved May 7, 2020 from https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
Kampf, G. (2018). Efficacy of ethanol against viruses in hand disinfection. The Journal of hospital infection, 98(4), 331–338. https://doi.org/10.1016/j.jhin.2017.08.025
World Health Organization. Coronavirus Disease (COVID-19) Advice for the Public: When and how to use masks. Retrieved April 7, 2020, from https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public/when-and-how-to-use-masks]]> https://libforum.vccs.edu/forum/thread-3463.html Wed, 20 May 2020 16:11:14 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3463.html Phases of Re-Opening Tyler Libraries: DRAFT
 
Shutdown:
•   During stay-at-home order.
•   Closed to the public in all aspects except online offerings, online reference and virtual programming.
•   Only staff who have been approved by the college president may enter the library space to do essential work.
•   All public interaction is electronic.
•   All fines waived. Due dates set to later date, determined by current situation.
•   Book drop is not retrieved or processed.
 
Phase I:
•   During safe-at-home order.
•   Closed to the public in all aspects except online offerings, online reference and virtual programming.
•   Only staff who have been approved by the college president may enter the building to do essential work.
•   Technology pickup and return offered by touchless pickup/return. Patron requests materials via Dean of Students or Academic Affairs/Dr. Fiege’s office. Users make appointments, call when they arrive, and staff take out material and place on table. Team members wear gloves and masks when delivering.
•   All fines waived. Due dates set to later date, determined by current situation. 
•   Book drop items are not collected.


 
Phase II:
•   Stay-at-home order is eased. Groups of 50 are allowed. Limited opening   to public.
•   Limited public hours, limited number of students in the library.
•   Continue online offerings and virtual programming. 
•   Limited opening hours. Team members working in the building with social distancing in place.
•   Patrons are to place all returning materials in the book drop either inside or outside the building.
•   Team members who are comfortable working in the building may contact supervisor about days and times they wish to work. Staff in vulnerable situations should also contact supervisor.
•   All staff members have training in sanitizing procedures. Staff members to wear mask and gloves as recommended by college.
•   All staff members have training in book drop quarantine procedures. Quarantine method in place for all returned materials.
•   Patron seating and computer stations will be removed and/or separated for public social distancing. Social distancing enforced for circulation and technology help.
•   Study rooms limited to one person.
•   Technology pickup and return offered by touchless pickup/return. Patron requests materials via Dean of Students or Academic Affairs/Dr. Fiege’s office. Users make appointments, call when they arrive, and staff take out material and place on table. Team members wear gloves and masks when delivering.
•   Offer touchless pickup of other library materials, like the technology?
•   All fines waived. Due dates set to later date, determined by current situation.
•   Protective guidance (tape on floor, signage) installed at the Front Desk area. Social distancing guides set up in preparation for public use. Makerspace materials, whiteboard markers, book displays will be temporarily removed.
 
 
Phase III:
•   Open to the public, groups of 100 or less are allowed.
•   Students in library maintaining social distancing and health/safety precautions. 
•   Open hours determined by college/semester needs.
•   Limited Room Study rooms use with up to 2 people?  
•   Continue online offerings and virtual programming, slowly increasing in-person programming, as determined by situation.

•   Staff to near normal on a given day, or as mandated, practicing social distancing. Staff in vulnerable situations should communicate situation with supervisor.

•   Quarantine process still in place for returned materials.
•   Patron seating and computer stations remain separated, removed and/or separated for continued public social distancing.
•   Makerspace materials, whiteboard markers, book displays still  temporarily removed.
•   Posts and social distancing lines remain in place for service desks.
•   All fines waived. Holds processed as normal.
•   Posts and social distancing lines remain in place for public use.
 
Phase IV/new normal:
•   Open with full services as the New Normal.
•   Continue online offerings and virtual programming, slowly increasing in-person with small groups, as determined by situation.
•   Normal staff level. Operating hours return to normal/as dictated by college.
•   Billing, overdues, holds return to normal. Due dates enforced, lost fees enforced.
•   Book drop continues with quarantine and disinfecting protocol.
•   Patron seating and computer stations may remain separated, removed and/or separated for continued public social distancing.
•   Posts and social distancing lines possibly removed.
•   Displays reinstalled? Makerspace items?
•   Study rooms return to new normal…3 or less?

-Based on Piedmont Oklahoma PL Plan  |  May 2020]]> Phases of Re-Opening Tyler Libraries: DRAFT
 
Shutdown:
•   During stay-at-home order.
•   Closed to the public in all aspects except online offerings, online reference and virtual programming.
•   Only staff who have been approved by the college president may enter the library space to do essential work.
•   All public interaction is electronic.
•   All fines waived. Due dates set to later date, determined by current situation.
•   Book drop is not retrieved or processed.
 
Phase I:
•   During safe-at-home order.
•   Closed to the public in all aspects except online offerings, online reference and virtual programming.
•   Only staff who have been approved by the college president may enter the building to do essential work.
•   Technology pickup and return offered by touchless pickup/return. Patron requests materials via Dean of Students or Academic Affairs/Dr. Fiege’s office. Users make appointments, call when they arrive, and staff take out material and place on table. Team members wear gloves and masks when delivering.
•   All fines waived. Due dates set to later date, determined by current situation. 
•   Book drop items are not collected.


 
Phase II:
•   Stay-at-home order is eased. Groups of 50 are allowed. Limited opening   to public.
•   Limited public hours, limited number of students in the library.
•   Continue online offerings and virtual programming. 
•   Limited opening hours. Team members working in the building with social distancing in place.
•   Patrons are to place all returning materials in the book drop either inside or outside the building.
•   Team members who are comfortable working in the building may contact supervisor about days and times they wish to work. Staff in vulnerable situations should also contact supervisor.
•   All staff members have training in sanitizing procedures. Staff members to wear mask and gloves as recommended by college.
•   All staff members have training in book drop quarantine procedures. Quarantine method in place for all returned materials.
•   Patron seating and computer stations will be removed and/or separated for public social distancing. Social distancing enforced for circulation and technology help.
•   Study rooms limited to one person.
•   Technology pickup and return offered by touchless pickup/return. Patron requests materials via Dean of Students or Academic Affairs/Dr. Fiege’s office. Users make appointments, call when they arrive, and staff take out material and place on table. Team members wear gloves and masks when delivering.
•   Offer touchless pickup of other library materials, like the technology?
•   All fines waived. Due dates set to later date, determined by current situation.
•   Protective guidance (tape on floor, signage) installed at the Front Desk area. Social distancing guides set up in preparation for public use. Makerspace materials, whiteboard markers, book displays will be temporarily removed.
 
 
Phase III:
•   Open to the public, groups of 100 or less are allowed.
•   Students in library maintaining social distancing and health/safety precautions. 
•   Open hours determined by college/semester needs.
•   Limited Room Study rooms use with up to 2 people?  
•   Continue online offerings and virtual programming, slowly increasing in-person programming, as determined by situation.

•   Staff to near normal on a given day, or as mandated, practicing social distancing. Staff in vulnerable situations should communicate situation with supervisor.

•   Quarantine process still in place for returned materials.
•   Patron seating and computer stations remain separated, removed and/or separated for continued public social distancing.
•   Makerspace materials, whiteboard markers, book displays still  temporarily removed.
•   Posts and social distancing lines remain in place for service desks.
•   All fines waived. Holds processed as normal.
•   Posts and social distancing lines remain in place for public use.
 
Phase IV/new normal:
•   Open with full services as the New Normal.
•   Continue online offerings and virtual programming, slowly increasing in-person with small groups, as determined by situation.
•   Normal staff level. Operating hours return to normal/as dictated by college.
•   Billing, overdues, holds return to normal. Due dates enforced, lost fees enforced.
•   Book drop continues with quarantine and disinfecting protocol.
•   Patron seating and computer stations may remain separated, removed and/or separated for continued public social distancing.
•   Posts and social distancing lines possibly removed.
•   Displays reinstalled? Makerspace items?
•   Study rooms return to new normal…3 or less?

-Based on Piedmont Oklahoma PL Plan  |  May 2020]]> https://libforum.vccs.edu/forum/thread-3454.html Mon, 18 May 2020 21:28:33 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3454.html Reynolds Community College, General Hybrid Plans/Requests for Reopen

 
Reynolds has 3 distinctive campuses; this is a general list of shared plans/requests across all campuses.

Stacks: Closed to all patrons, staff members will retrieve books. Reserve items will not be available. No lending of headphones or phone chargers.

Return Items: Request for outdoor book drops at all campuses. Returned materials will be not be directly handed to staff; book drops or carts will be made available. Returned materials will be processed after the recommend number of hours for quarantine.  

ID Checks: No community members. Staff will check current enrollment status of student or staff when they enter the library. 

Supply Table: There will be a table with the following items: stapler, tape dispenser, three-hole punch, hand sanitizer. Students and staff will be encouraged to clean their hands before/after use of items. If a student or staff member needs a writing implement, they will be given one to keep. 

Staffing: Minimum on campus library staff shifts to run that specific library. Other virtual library services will be offered and staffed from home. All reference services will be distant using Zoom, LanSchool, chat, phone, or email. 

Patron limit: Will be determined by recommendations of the Governor, with regard to the size of the library. 

Printing: Staff will monitor printer usage, assist and clean area when needed. 

Cleaning: Overall cleaning plans for after usage, end and beginning of day deep cleanings. 

Staff materials: Staff will be provided their own tagged writing implements, and when possible their own tagged chairs. 

Staff Social Distancing: Plexiglass barriers for all frontline staff locations. Six-foot distance floor markers at all frontline desk locations. 

Patron Social Distancing: Each campus will employ a method to control, organize, and monitor computer usage for six-foot distance.  Non computer study areas are subject to each campus needs and restrictions. No access to  group study rooms. 

Contributed by:

Joanna Lewis
Library Specialist
Reynolds Community College]]> Reynolds Community College, General Hybrid Plans/Requests for Reopen

 
Reynolds has 3 distinctive campuses; this is a general list of shared plans/requests across all campuses.

Stacks: Closed to all patrons, staff members will retrieve books. Reserve items will not be available. No lending of headphones or phone chargers.

Return Items: Request for outdoor book drops at all campuses. Returned materials will be not be directly handed to staff; book drops or carts will be made available. Returned materials will be processed after the recommend number of hours for quarantine.  

ID Checks: No community members. Staff will check current enrollment status of student or staff when they enter the library. 

Supply Table: There will be a table with the following items: stapler, tape dispenser, three-hole punch, hand sanitizer. Students and staff will be encouraged to clean their hands before/after use of items. If a student or staff member needs a writing implement, they will be given one to keep. 

Staffing: Minimum on campus library staff shifts to run that specific library. Other virtual library services will be offered and staffed from home. All reference services will be distant using Zoom, LanSchool, chat, phone, or email. 

Patron limit: Will be determined by recommendations of the Governor, with regard to the size of the library. 

Printing: Staff will monitor printer usage, assist and clean area when needed. 

Cleaning: Overall cleaning plans for after usage, end and beginning of day deep cleanings. 

Staff materials: Staff will be provided their own tagged writing implements, and when possible their own tagged chairs. 

Staff Social Distancing: Plexiglass barriers for all frontline staff locations. Six-foot distance floor markers at all frontline desk locations. 

Patron Social Distancing: Each campus will employ a method to control, organize, and monitor computer usage for six-foot distance.  Non computer study areas are subject to each campus needs and restrictions. No access to  group study rooms. 

Contributed by:

Joanna Lewis
Library Specialist
Reynolds Community College]]> https://libforum.vccs.edu/forum/thread-3458.html Mon, 18 May 2020 21:23:41 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3458.html DRAFT Library-proposed recommendations for continued operations of MECC Wampler Library, shared with permission of Mike Gilley, May 2020:

Phase I – all library staff continue to work from home according to individual work agreements, alternating working in Wampler Library on Wednesdays from 10 AM – 2 PM to:
·        collect and sort the library mail;
·        open and empty the book drop to check books back in and place on tables to decontaminate for two weeks any  returned books;
·        empty the audiovisual and calculator return to check items back in, wipe down with disinfectant wipe, and return to shelves / drawers; 
·        do any additional work they need to do while in the library with access to their work PC, printers, and copiers; and
·        Kody Whitt and Michael Gilley create an trouble-shooting guide for students, faculty, and staffwith the use of electronic resources and services.
 
Phase II – If the college reopens to any degree, at-risk library staff (two full-time) will continue to work from home – alternating coming to campus on Fridays to continue the work that they can reducing their in-person contact with faculty, staff, and students, while the other library staff (two part-time) will work at the library on a reduced operational schedule (Monday – Thursday, with hours TBD, based upon when students will be on campus), alternating days to have the library open for students, faculty, and staff only.  The following will be services and materials provided during phase II: 
·        No access for the community patrons who can be served by local public libraries.  Genealogy patrons will be served through email with more limited research assistance.
·        The number of students/faculty/staff in the library at one time will be limited to a total group of ten people. 
·        Computers are already spaced for social distancing. 
·        Chairs at tables will be removed so they will also provide social distancing. 
·        We have a limited supply of masks, gloves, and disinfectant wipes, which may need replenishing on a regular   basis. 
·        We will continue the processes in Phase I, expanding the mail pick-up to each day the library is open and   observing the same processes for material return and decontamination.
·        We will continue to rely on online resources, circulating physical materials only when online resources are  not   available and students will have access to PCs, copier, and printers.
 
Please note that book stacks will need to be blocked from access and covered with plastic so they are not affected from the disinfectant fogging of the library.  See https://americanlibrariesmagazine.org/blogs/the-scoop/how-to-sanitize-collections-covid-19/
 
Phase III – The college returns to somewhat normal operation, all library employees will return to campus and resume all library operations again with reduced operations and schedule.  We recommend the same guidelines as outlined in Phase II with the exception that all four library staff will return to campus and work Monday through Thursdays, working from home on Fridays.  
 
Phase IV - Return to normal - Wampler Library will restore previous operating hours, staff schedules, resources, and services.
 

T. Michael Gilley, PhD.
Director of Library Services, Archives, and Cultural Heritage Programs
Wampler Library
Mountain Empire Community College
mgilley@mecc.edu
Phone:  276.523.2400 Ext. 304]]> DRAFT Library-proposed recommendations for continued operations of MECC Wampler Library, shared with permission of Mike Gilley, May 2020:

Phase I – all library staff continue to work from home according to individual work agreements, alternating working in Wampler Library on Wednesdays from 10 AM – 2 PM to:
·        collect and sort the library mail;
·        open and empty the book drop to check books back in and place on tables to decontaminate for two weeks any  returned books;
·        empty the audiovisual and calculator return to check items back in, wipe down with disinfectant wipe, and return to shelves / drawers; 
·        do any additional work they need to do while in the library with access to their work PC, printers, and copiers; and
·        Kody Whitt and Michael Gilley create an trouble-shooting guide for students, faculty, and staffwith the use of electronic resources and services.
 
Phase II – If the college reopens to any degree, at-risk library staff (two full-time) will continue to work from home – alternating coming to campus on Fridays to continue the work that they can reducing their in-person contact with faculty, staff, and students, while the other library staff (two part-time) will work at the library on a reduced operational schedule (Monday – Thursday, with hours TBD, based upon when students will be on campus), alternating days to have the library open for students, faculty, and staff only.  The following will be services and materials provided during phase II: 
·        No access for the community patrons who can be served by local public libraries.  Genealogy patrons will be served through email with more limited research assistance.
·        The number of students/faculty/staff in the library at one time will be limited to a total group of ten people. 
·        Computers are already spaced for social distancing. 
·        Chairs at tables will be removed so they will also provide social distancing. 
·        We have a limited supply of masks, gloves, and disinfectant wipes, which may need replenishing on a regular   basis. 
·        We will continue the processes in Phase I, expanding the mail pick-up to each day the library is open and   observing the same processes for material return and decontamination.
·        We will continue to rely on online resources, circulating physical materials only when online resources are  not   available and students will have access to PCs, copier, and printers.
 
Please note that book stacks will need to be blocked from access and covered with plastic so they are not affected from the disinfectant fogging of the library.  See https://americanlibrariesmagazine.org/blogs/the-scoop/how-to-sanitize-collections-covid-19/
 
Phase III – The college returns to somewhat normal operation, all library employees will return to campus and resume all library operations again with reduced operations and schedule.  We recommend the same guidelines as outlined in Phase II with the exception that all four library staff will return to campus and work Monday through Thursdays, working from home on Fridays.  
 
Phase IV - Return to normal - Wampler Library will restore previous operating hours, staff schedules, resources, and services.
 

T. Michael Gilley, PhD.
Director of Library Services, Archives, and Cultural Heritage Programs
Wampler Library
Mountain Empire Community College
mgilley@mecc.edu
Phone:  276.523.2400 Ext. 304]]> https://libforum.vccs.edu/forum/thread-3457.html Thu, 14 May 2020 18:21:36 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3457.html
  Fall 2020 Recommendations_Final.docx (Size: 31.77 KB / Downloads: 8) ]]>
  Fall 2020 Recommendations_Final.docx (Size: 31.77 KB / Downloads: 8) ]]> https://libforum.vccs.edu/forum/thread-3446.html Mon, 20 Apr 2020 16:47:26 +0000 tcassidy]]> https://libforum.vccs.edu/forum/thread-3446.html
 
Chancellor Appoints Task Force to Prepare Colleges for Post-Pandemic “New Normal”
 
            (RICHMOND) – Glenn DuBois, the chancellor of Virginia’s Community Colleges, named a new statewide task force today to examine and propose changes in how community colleges operate to meet the needs of Virginia students and businesses in a post-pandemic “new normal.” The task force has until May 15 to offer recommendations for the Fall 2020 semester and until August 15 to recommend longer-term changes.
            “What do we need to be, and to do, to help those who have lost their jobs retrain for their next career? What about university-bound students having second thoughts because of health concerns or changing family finances? What about the families in rural Virginia who lack convenient high-speed Internet service? These circumstances demand a hard look at how we on-board students, the services we provide for them, and how we schedule our courses and programs,” said DuBois.
            Over the past month, Virginia’s Community Colleges have converted thousands of traditional, in-person classes to online and remote formats. Further, it has adopted a flexible pass/no pass grading scale for Spring 2020 courses to ensure students were not unfairly disadvantaged by the pandemic and subsequent quarantine. Community college leaders say that is only the beginning.
            “Now is not the time to hunker down and wait for everything to return to normal. Instead, now is the time to be innovative in planning how VCCS will continue to be the engine for economic mobility and opportunity for all Virginians,” said DuBois.
            Anne Kress, the president of Northern Virginia Community College and Sharon Morrissey, the VCCS senior vice chancellor for Academic and Workforce Programs will co-chair the 16-member panel, which includes two other community college presidents and leaders from every community college functional area.
            Planning for an uncertain future; understanding how remote teaching and support services affect equity, student expectations, enrollment choices, and academic success; and continuing hands-on practical training in a time of social distancing are among the challenges the task force is being asked to tackle.
            “Community colleges are nimble and innovative. We take pride in being student-centered and equity minded. We brag about being flexible and adaptive and responsive. Now, our future-focus is more important than ever,” said DuBois.
 
Task Force Members
 
Anne Kress                Northern Virginia Community College        co-chair
Sharon Morrissey      VCCS System Office                                       co-chair
Tom Canupp              Danville Community College
Cynthia Deutsch       Central Virginia Community College
Dale Dulaney            Virginia Western Community College
Michelle Edmonds    Southside Virginia Community College
Shashuna Gray          Germanna Community College
Joe Hagy                     Dabney S. Lancaster Community College
Adam Hutchison       Virginia Highlands Community College
Perry Hughes             Wytheville Community College
Quentin Johnson       Southside Virginia Community College
Chris Lee                    The College of William & Mary
Corry McRae             Tidewater Community College
Terricita Sass             Reynolds Community College
Fred Taylor                John Tyler Community College
Ian Taylor                  Thomas Nelson Community College
 
            The work of the task force will be supplemented by support staff from the VCCS System Office and professional subject-matter peer groups that include faculty and staff from across Virginia’s 23 community colleges.
             ]]>
 
Chancellor Appoints Task Force to Prepare Colleges for Post-Pandemic “New Normal”
 
            (RICHMOND) – Glenn DuBois, the chancellor of Virginia’s Community Colleges, named a new statewide task force today to examine and propose changes in how community colleges operate to meet the needs of Virginia students and businesses in a post-pandemic “new normal.” The task force has until May 15 to offer recommendations for the Fall 2020 semester and until August 15 to recommend longer-term changes.
            “What do we need to be, and to do, to help those who have lost their jobs retrain for their next career? What about university-bound students having second thoughts because of health concerns or changing family finances? What about the families in rural Virginia who lack convenient high-speed Internet service? These circumstances demand a hard look at how we on-board students, the services we provide for them, and how we schedule our courses and programs,” said DuBois.
            Over the past month, Virginia’s Community Colleges have converted thousands of traditional, in-person classes to online and remote formats. Further, it has adopted a flexible pass/no pass grading scale for Spring 2020 courses to ensure students were not unfairly disadvantaged by the pandemic and subsequent quarantine. Community college leaders say that is only the beginning.
            “Now is not the time to hunker down and wait for everything to return to normal. Instead, now is the time to be innovative in planning how VCCS will continue to be the engine for economic mobility and opportunity for all Virginians,” said DuBois.
            Anne Kress, the president of Northern Virginia Community College and Sharon Morrissey, the VCCS senior vice chancellor for Academic and Workforce Programs will co-chair the 16-member panel, which includes two other community college presidents and leaders from every community college functional area.
            Planning for an uncertain future; understanding how remote teaching and support services affect equity, student expectations, enrollment choices, and academic success; and continuing hands-on practical training in a time of social distancing are among the challenges the task force is being asked to tackle.
            “Community colleges are nimble and innovative. We take pride in being student-centered and equity minded. We brag about being flexible and adaptive and responsive. Now, our future-focus is more important than ever,” said DuBois.
 
Task Force Members
 
Anne Kress                Northern Virginia Community College        co-chair
Sharon Morrissey      VCCS System Office                                       co-chair
Tom Canupp              Danville Community College
Cynthia Deutsch       Central Virginia Community College
Dale Dulaney            Virginia Western Community College
Michelle Edmonds    Southside Virginia Community College
Shashuna Gray          Germanna Community College
Joe Hagy                     Dabney S. Lancaster Community College
Adam Hutchison       Virginia Highlands Community College
Perry Hughes             Wytheville Community College
Quentin Johnson       Southside Virginia Community College
Chris Lee                    The College of William & Mary
Corry McRae             Tidewater Community College
Terricita Sass             Reynolds Community College
Fred Taylor                John Tyler Community College
Ian Taylor                  Thomas Nelson Community College
 
            The work of the task force will be supplemented by support staff from the VCCS System Office and professional subject-matter peer groups that include faculty and staff from across Virginia’s 23 community colleges.
             ]]> https://libforum.vccs.edu/forum/thread-3445.html Mon, 20 Apr 2020 16:45:11 +0000 ddulaney]]> https://libforum.vccs.edu/forum/thread-3445.html

I am representing libraries, VIVA, and open education on the COVID-19 Task Force. The short-term recommendations this group will provide are being developed now.

So here are my thoughts so far…. Libraries are obsessed with relevance and access. Thanks to the Systems Office and VIVA we are well positioned to do what we do remotely.
 
So there are two questions being asked that I would like to have input on from VCCS librarians:

1. How should colleges plan to deliver robust, integrated student support… through distance modalities in the fall semester? 
   

-What can VCCS libraries do to pivot towards this new reality?

       2.     How should VCCS colleges ensure that in the fall semester, students have access to the technology they need to succeed in an online/hybrid enrollment delivery?

-How can libraries be a part of this, if at all?

If you have any thoughts or ideas that can share with the group. Please let me know as soon as possible here or by e-mail (ddulaney@virginiawestern.edu).  

THank you!

Dale]]>

I am representing libraries, VIVA, and open education on the COVID-19 Task Force. The short-term recommendations this group will provide are being developed now.

So here are my thoughts so far…. Libraries are obsessed with relevance and access. Thanks to the Systems Office and VIVA we are well positioned to do what we do remotely.
 
So there are two questions being asked that I would like to have input on from VCCS librarians:

1. How should colleges plan to deliver robust, integrated student support… through distance modalities in the fall semester? 
   

-What can VCCS libraries do to pivot towards this new reality?

       2.     How should VCCS colleges ensure that in the fall semester, students have access to the technology they need to succeed in an online/hybrid enrollment delivery?

-How can libraries be a part of this, if at all?

If you have any thoughts or ideas that can share with the group. Please let me know as soon as possible here or by e-mail (ddulaney@virginiawestern.edu).  

THank you!

Dale]]>