Academic Continuity Plan Template for Virginia's Community Colleges

[tcassidy]

On Tuesday, March 10, 2020 12:57 PM, Sheri sent this information to VCCS ELET, LSAS, CIO, and Learning_Platform_Steering_Comm listerservs.
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"Dear Colleagues,
 
This academic continuity plan template for the colleges (sometimes referred to as the instructional continuity plan) will be shared today with Presidents and Vice Presidents by the System Office.  As you can imagine, I am incredibly proud of my eLET group for all the hard work that went into producing such a useful document for the colleges. 
 
This document is meant to be edited by you to make it college-specific. (Note: You are not required to use this document.  Several of you already have one and others have built out their custom version based on this one.  Therefore it important for you to meet with your instructional designers and librarians before sharing this out with your faculty.)
 
Faculty professional development training in Canvas and Zoom is this month.  Click here to register. 
 
SHERI PRUPIS
DAVID TOD
 
 
Academic Continuity Plan for Virginia’s Community Colleges
 
The “Get Online Fast” (GOLF) plan was developed by the eLET committee with representation from all 23 colleges and the System Office.  The VCCS realizes that potential impact on instruction for many different local, state, and national emergencies.  The “Get Online Fast” plan would allow colleges to provide instruction in the event that students and faculty were required to remain away from campuses. We understand that it is essential to provide students an uninterrupted academic experience.  Instructors would likely draw largely upon successful online course instructional strategies in the event of a university/college closure due to a pandemic. These may include virtual office hours and instructor conferences, live or recorded lectures made available online, live discussions or discussion boards, and online submission of assignments and other materials for course assessment.
 
The “Get Online Fast” document provides faculty with preparation to move courses online, online best practices, technology guides, Canvas tutorials, and many other helpful resources.  eLET would like to thank NOVA and Germanna for sharing their plans that served as the basis for this document.  The links provided below allow each college to make a copy and personalize the information so that it is college-specific. 
 
Link to download as either .doc or .pdf: https://docs.google.com/document/d/1fvc9...sp=sharing
 
Link to make your own GOOGLE doc copy: https://docs.google.com/document/d/130AG...o_W54/copy
 
 
 
    Sheri L. Prupis, MA
    Director, Teaching & Learning Technologies
    Virginia Community College System
 
    sprupis@vccs.edu
    804 819-4797 (o)
    201 306-4226 ©"

[tcassidy]

Springshare Live Training Session: Build-a-LibGuide for a Class That’s Just Gone Digital
Date: Wednesday, March 18, 2020
Time: 2:00pm - 2:40pm U.S. ET (Express Session)
Details & Registration at https://calendar.springshare.com/event/6601057?hs=a

[tcassidy]

Dear Colleagues,
Following ELET's example, here is a Library Services Continuity Plan Template:

https://docs.google.com/document/d/1rJJb...sp=sharing
 
This document provides basic continuity of operations guidance and resources for college library staff in the event that on-campus operations are disrupted. You are encouraged to make a copy and personalize the information so that it is college-specific. Your feedback and suggested edits/additions are always welcome. Many thanks to the numerous VIVA and VCCS collaborators that helped draft this over the last few days!
-Tara

[tcassidy]

Don't Stand So Close to Me: Strategies you need right now to respond to COVID-19 in your face-to-face and remote work spaces
March 19, 2020
3:00 pm EDT

A free webinar presented by Amigos Library Services, details & registration at: https://www.amigos.org/civicrm/event/info?id=1293&reset=1

Update: Because the demand for the Thursday session was unprecedented, there is a repeat session on Friday, March 20th at Noon EDT: https://www.amigos.org/node/6318. If you are unable to attend the live session Friday, you should still register to get the link to the recording.

[ssherry]

Fellow librarians-

Here's the email I sent to instructional faculty at JTCC. If it helps, please feel free to adapt for your library. Much of the email outlines our shared digital services. 

Suzanne

_______________________________________________________

Due to COVID-19, Tyler Libraries have made changes to our in-person library services. The libraries’ robust online resources and services remain available on the libraries’ website.

In-person services
Tyler Libraries remain open at this time; however, space and services are limited due to social distancing and staffing.  Library use is limited to current students.
·         Library Hours beginning March 18, 2020: 

• • Monday-Thursday: 10 a.m. - 7 p.m.
    
  • Friday 10 a.m. - 5 p.m.
    
  • Saturday CLOSED 
    

·         Library capacity for each campus location is 20 people. If the Tyler Libraries reach capacity, patrons will be asked to visit an alternative location on-campus.
·         No group study will be allowed during this time.  To adhere to the college’s social distancing policy, the library will only allow one person per study rooms. Seating throughout the library has been arranged to ensure social distancing. 
·         Due dates of library materials have been extended until classes resume on campus. This includes Chromebooks, webcams and laptops. Fines will not accrue until after this time.   
·         If you have questions about the available services or remote access, please email the library at library@jtcc.edu 
·         Interlibrary Loan
o   Articles can be requested via the library’s online interlibrary loan form. No physical materials (books or DVDs) can be requested at this time.

Remote Library Services
Most library resources and services are available remotely using your myTyler username and password. Students, faculty and staff can access resources using the following tools: 

• A to Z List of Databases
  
• Quick Search (ebooks) 
  
• Ebsco Ebooks
  
• ProQuest Ebook Central
  
• Films on Demand (streaming film) 
  

For more information on how to connect to library resources off-campus, please visit our Research Guide section on off-campus access.
Students can also connect with the Tyler Libraries online through the Ask-a-Librarian online chat (text chat only) or connect with a Librarian via Zoom for research help. The links for Zoom reference are posted on the library site.

Remote Library Instruction

• The Tyler Libraries will offer remote library instruction via Zoom.  To contact the library about an instructional session, please continue to use the Request Library Instruction Form, but note that campus location will not be necessary.  
  
• Zoom sessions can be recorded and embedded into Canvas for continued viewing. 
  

Remote Instructional Support

• The Tyler Libraries are able to provide support for instructors through various methods. Librarians can gather and create a digital platform to host supplemental resources or embed into your Canvas course to connect with your students, such as Research Guides. 
  
• The Libraries have existing Research Guides already available to embed into your Canvas courses.  You can also request a custom guide to fit the needs of your classes.