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+--- Thread: IPEDS Flagging Digital Media & Serials Counts (/thread-3189.html)
IPEDS Flagging Digital Media & Serials Counts - dgray - 04-09-2018
Hey folks-
We submitted our IPEDS survey and got flagged for our counts of electronic media and serials, which we took from charts 4, 5, and 7. Ballpark, for last year we had 22,000+ media and this year it was 31,000+. And the serials last year were 51,000+ and 92,000+ was this year's amount.
Can someone (Jacque - I know you're out there) give us a justification for those increases? Thanks.
RE: IPEDS Flagging Digital Media & Serials Counts - ecrane - 04-10-2018
Generally it's fine to say "The number provided is correct." I've had to do that with some of mine because the flagged number is right.
I'm pretty sure I'm the one who would've entered the numbers in the spreadsheet and that I got them from Tara, who probably got them from VIVA.
So, some of this may the the result of the numbers actually changing that much, or the way VIVA is counting them has changed. Tara might know more, but now it's been 6 months since we looked at it, so I'm not sure how well we can reconstruct what happened.
RE: IPEDS Flagging Digital Media & Serials Counts - dgray - 04-10-2018
Thanks - I was just curious.
RE: IPEDS Flagging Digital Media & Serials Counts - kmccarrell - 04-10-2018
David,
Chart 4 is almost (if not all) from Films on Demand. They added nearly 6,000 records in the past year hence the major jump. Chart 5 went up a couple thousand as well and most of them are from Overdrive Audiobooks or American History in Video. You can actually run the numbers in the classic catalog (wow=global and (wco=onlv or wco=onla) not nlb=kanopy ) to see where 5,592 came from.
Kyle
RE: IPEDS Flagging Digital Media & Serials Counts - jdessino - 04-11-2018
other reasons the numbers jumped is because VIVA added additional ebook collections and because of the efforts of the Transition Team to get the holdings in the library catalog updated.
The team divided up every resource. Since Films on Demand was one of TCC's responsibilities, I'll use it as an example. Almost all of the colleges who subscribe to FOD subscribe to the exact same pieces and, therefore, should have had the exact same record count in the catalog. A couple schools subscribe to less and one school subscribed to more. In Aleph, however, there were widely differing record counts. Only a few schools had the same count, and the school that should have had the most records had less than most!
To get them up-to-date, we (that's the royal 'we', as Beverly Hills did all the work!), went into each FOD admin and created a new set of MARC records for the entire collection available to that institution, then loaded it into Aleph for each school. After that that was finished, she updated each school monthly. If there were any discrepancies with the number of records in the add file for each institution, she would reconcile them until she reached the 'magic number' that correctly reflected what each school had available. As a result, a lot more FOD titles ended up in the catalog and, since we used the catalog number for our count, in IPEDS.
I think everyone ought to get flagged on these counts. I have forgotten the exact wording, but our note was something to the effect that items missing from discovery had been identified and added.