Academic Continuity Plan Template for Virginia's Community Colleges

[ssherry]

Fellow librarians-

Here's the email I sent to instructional faculty at JTCC. If it helps, please feel free to adapt for your library. Much of the email outlines our shared digital services. 

Suzanne

_______________________________________________________

Due to COVID-19, Tyler Libraries have made changes to our in-person library services. The libraries’ robust online resources and services remain available on the libraries’ website.

In-person services
Tyler Libraries remain open at this time; however, space and services are limited due to social distancing and staffing.  Library use is limited to current students.
·         Library Hours beginning March 18, 2020: 

• • Monday-Thursday: 10 a.m. - 7 p.m.
    
  • Friday 10 a.m. - 5 p.m.
    
  • Saturday CLOSED 
    

·         Library capacity for each campus location is 20 people. If the Tyler Libraries reach capacity, patrons will be asked to visit an alternative location on-campus.
·         No group study will be allowed during this time.  To adhere to the college’s social distancing policy, the library will only allow one person per study rooms. Seating throughout the library has been arranged to ensure social distancing. 
·         Due dates of library materials have been extended until classes resume on campus. This includes Chromebooks, webcams and laptops. Fines will not accrue until after this time.   
·         If you have questions about the available services or remote access, please email the library at library@jtcc.edu 
·         Interlibrary Loan
o   Articles can be requested via the library’s online interlibrary loan form. No physical materials (books or DVDs) can be requested at this time.

Remote Library Services
Most library resources and services are available remotely using your myTyler username and password. Students, faculty and staff can access resources using the following tools: 

• A to Z List of Databases
  
• Quick Search (ebooks) 
  
• Ebsco Ebooks
  
• ProQuest Ebook Central
  
• Films on Demand (streaming film) 
  

For more information on how to connect to library resources off-campus, please visit our Research Guide section on off-campus access.
Students can also connect with the Tyler Libraries online through the Ask-a-Librarian online chat (text chat only) or connect with a Librarian via Zoom for research help. The links for Zoom reference are posted on the library site.

Remote Library Instruction

• The Tyler Libraries will offer remote library instruction via Zoom.  To contact the library about an instructional session, please continue to use the Request Library Instruction Form, but note that campus location will not be necessary.  
  
• Zoom sessions can be recorded and embedded into Canvas for continued viewing. 
  

Remote Instructional Support

• The Tyler Libraries are able to provide support for instructors through various methods. Librarians can gather and create a digital platform to host supplemental resources or embed into your Canvas course to connect with your students, such as Research Guides. 
  
• The Libraries have existing Research Guides already available to embed into your Canvas courses.  You can also request a custom guide to fit the needs of your classes.